The range of benefits that can be provided tax-free by an employer is relatively limited, but there are several common exemptions that apply where certain conditions are met.
Meals provided in a staff canteen can be exempt where they are offered to all employees on a reasonable scale and are not seen as excessively lavish. This exemption does not apply where meals are provided under salary sacrifice or flexible remuneration arrangements. Employers can also provide hot drinks and water at the workplace without triggering a tax charge.
The provision of one mobile phone per employee is generally not taxable, provided it is supplied by the employer for business use. Parking facilities can also be provided tax-free, including workplace parking for cars or motorcycles, as well as bicycle parking at or near the place of work. Certain staff entertainment can qualify for exemption, such as annual or Christmas parties, provided they are open to all employees and the cost does not exceed £150 per head.
Other exempt benefits can include medical insurance or treatment for employees working overseas, as well as one annual health screening or medical check-up per employee. Long service awards and awards under approved suggestion schemes may also qualify, subject to specific limits.
Where a benefit falls within a statutory exemption or HMRC concession, it is not taxable and does not need to be reported on a tax return.
